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A 92 -I -J main points, motions passed .and action approved. Ask "Are there any corrections to the minutes, " then, after all corrections are made, "The rninutes stand approved as corrected. " Some organisations like to have the rest oi the agenda read at this point, with specific topics listed, so that members know what is ahead. _3. Have the secretary read short summaries of the more important correspondence, especially letters fron the national office. If action is re- quired, it should be taken either at this point or under old or new business. 4. Reports of special officers treasurer, particularly, plus membership committee chair- man, etc.! and committees such as the execu- tive committee, special projects committee, housing, education, public accomodations, etc.! After each report, ask for questions or discus- sion from the floor. There may be motions asking specific action, or correcting the actions reported on. at this time. 5. Unfinished, or Old Business should be taken care of next. This is business which has not been covered by committee reports. Ask the floor "1s there any unfinished business to come before the body?" " 6. New Buiness should be next on the agenda. Some new business may have been reported by a committee such as the executive committee, and this committee may wish to make a more formal report at this point and ask for action. When this i concluded ask "ls there 34 further new business ?" 7. Some organizations have a place on the agenda for "Good and Welfare, " meaning more 5:511. 1. 5 .11.! Do -Lass. Bvvin 1.1-.-92..v -v 1.4- ---w-as and try to cope with such problems out in the open 8. "There being no further business, the chair will entertain a motion to adjourn. " Before and after many meetings in-the civil rights field there may be a short prayer, - a moment of silence for meditation, and/or a short song. While there is little point in outlining a formal method of procedure, there are some keys to having an orderly meeting: These are based-on :11. gall if Order, a guide to parlia- mentary procedure prepared by the United States National Student Association.! 1. Before starting a meeting, the chair- man should be sure that he has an outline of the business to be considered the agenda.! Z. Any time an officer or a committee makes a report, there should be a motion to accept or adopt it, or change it, or, sometimes, reject itl 3. The chairman should always state clearly the motion on which the vote is about to be taken in order that everyone has a clear understanding of the issue. Amendments are usually in order after a motion has been made, 35