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Memo Freeney to Callahan Re: Muintenance of Mr. Gray's Official Personnel Folder in the Deputy's Office Revision of Service Computation Dates of M,;-. Gray, Mr. Kinley, and Mr. Armstrong We also received the OPFs of Mr. Hinley and Mr. Armstrong and found that adjustments in their SCDs.were also necessary. The adjustments of all three are set forth as follows: / Mr. Gray The SCD date fur Mr. Gray shown by HEW and the Department is ~~ 1-9-58. Upon reconstruction, we cannot account for this date” For purposes of determining leave earning category, Civilian employees who are retired from the military are given credit for certain military service, generally wartime, which for Mr. Gray is from 12-7-41 through 4-28-52. Based on this, we can account for an SCD of 9-1-58 at HEW so there must have been a trans- position of the month and day in recording the date. The Department did not officially recompute Mr. Gray's SCD upon Mr. Gray's appointment to the Depart- ment. General Services Administrati ri _ Gray's service as Special Consultant to the President's Cabinet Committce on Education for some nine months in PSVOwWaAS on Contract with his law firm and not creditable Federal service. Therefore, Mr. Gray had a break in Service between an Department. As reconstructed by the Bureau his current SCD should be 7 5. 59 which should be recorded by SF-50, Notification of Personnel Action. Since the corrected date will be subject to review by the Department, it was checked with the Personnel Office of the Department which concurred with the 7-5-59 date. As of 10-14-72, Mr. Gray had 66 hours of annual leave. = n <4 Gi Mr. Kinley Justice and HEW carried Mr. Kinley's SCD as 1-21-69 which is the date he entered on duty with HEW. We corresponded with the N Nation al Personne! Records Center at St. Louis and obtained that part of his OP F cordiny Mr. Kinley's employment with the Forest Service of 2 months 6 days in “ 1962 and service of 1 year, 1 month, and 16 days with the U. S. Courts, Ninth © Circuit during 1966 and 1967. By crediting this service a revised SCD for ve Mr. Kinley is 9-29-67 and a corrected SF-50 to record this is being effected. Had HEW utilized the correct SCD of 9-29-67, Mr. Kinley would have been placed in a 6-hour rather than 4-hour leave earning category on 9~29-70. However, according to his OPF received from the Department, he was placed in a 6-hour leave earning category as of 1-21-72, 3 years after his EOD at HEW. Under the circumstances we cannot determine, based on leave records received from the Department, how much, if any additional annual leave to which Mr. Kinley may have been entitled. At any rate under current regulations, there would be no authority to restore any such additional leave to him. However, legislation had been introduced and will have to be reintroduced which would permit restoration of annual leave where there has been administrative error. Should any such legislation become law, we will follow to determine what action can be taken on the matter. As of 10-14-72, Mr. Kinley had 260 hours of annual leave accrued. -2- (OVER)