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Page 2 of 3 11.3.1. Scanning devices operate in the correct settings, in accordance with this policy. Employees may. contact ITID for support to ensure that the scanners are operating in compliance with this policy. 11.3.2. The optical character recognition (OcR) function on a scanner is set to produce text-searchable images for documents that contain text. 12. Exemptions: This policy does not apply to "born digital" images. FOs desiring to use born digital images in systems. should consult with RMD for quality standards and the acceptable formats to be used so that systems can meet appropriate electronic recordkeeping requirements.. 13. Supersession: Policy Directive (PD) 0508D, Standards for Scanned Documents. 14. References, Links, and Forms:. 14.1. References: 14.1.1.PD.0457D.RM0.Statement.ofAuthorities.and.Responsibiities 14.1.2.FBi Electronic Recordkeeping Certification Poiicy Guide, 0800pG 14.1.3.Records Management Policy Guide, 0769pG 14.2. Links: 14.2.1. Standards for Scanned Documents Intranet site. 15. Key Words, Definitions, and Acronyms: 15.1. Acronyms: 15.1.1. CFR: Code of Federal Regulations 15.1.2. FBI: Federal Bureau of Investigation 15.1.3. FBIHQ: Federal Bureau of Investigation Headquarters 15.1.4. FO: field office 15.1.5. ITID: Information Technology Infrastructure Division 15.1.6. Legat: legal attache. 15.1.7. OCR: optical character recognition 15.1.8. PD: policy directive 15.1.9. PDF: Portable Document Format 15.1.10. RAS: Records Automation Section 15.1.11. RM: records management. 15.1.12. RmD: Records Management Division 15.2. Definitions: 15.2.1. Born digital: materials that originate in a digital form. 16. Appendices and Attachments: None Sponsoring Executive Approval Name:Michelle A. Jupina 7/27/2016