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Page 2 of 5 IMD's mission is to ensure that the right records are created, made available to the right people, at the right time, for the right reasons, and then disposed of in the right way when their usefulness to the Federal Bureau of Investigation (FBI) has ended. 9. Scope: This PD applies to all FBI programs, FBI Headquarters (FBIHQ) divisions, field offices (FO), and legal attache (Legat) offices.. 10. Proponent: Information Management Division 11. Roles and Responsibilities: 11.1.The assistant director AD,IMD must: 11.1.1. Serve as the FBI records officer, establishing and overseeing a comprehensive FBI-wide Records Management Program. 11.1.2. Oversee the management of FBI records throughout their life cycles, including records creation, maintenance and use, and disposition of recorded information in all formats. 11.1.3. Appoint an FBI-wide vital records program manager (PM) who oversees the FBI's Vital Records Program. 11.2. Division Operations, ImD must: 11.2.1. Facilitate the achievement of IMD program goals by providing administrative, human resources. (HR), professional development, logistics management, financial management, and security program support and execution.. 11.2.2. Provide training to personnel concerning their responsibilities related to the creation, maintenance, and disposition of FBI records. 11.2.3. Provide guidance and training to FBI personnel on storing and securing records to reduce the risk of damage and loss of information, including guidance to assist in saving or mitigating the loss of 11.3. The Records Policy and Administration Section (RPAS), IMD must: 11.3.1. Develop and implement policies and procedures governing the creation, organization, maintenance, use, preservation, disposition, and transfer of all FBI records regardless of format. 11.3.2. Conduct periodic FBI records reviews and evaluations to ensure compliance with records management policies and procedures. 11.3.3. Develop and maintain a network of records liaisons in all FBIHQ divisions, FOs, and Legat offices. 11.3.4. Manage and regularly update the FBI Records Retention Plan and coordinate requests for, and receipt of, all disposition authorities with the National Archives and Records Administration (NARA). 11.3.5. Oversee the storage and maintenance of records in FBIHQ storage areas, and advise FBI personnel regarding their records storage and maintenance activities. 11.3.6. Manage the transfer of permanent records to NARA and the destruction of temporary records that have met their retention periods. 11.3.7. Process legal hold, records modification, case consolidation, serial transfer, permanent charge out, and expungement requests. 11.3.8. Conduct and manage FBI-wide record inventories. 11.3.9. Collaborate with RAS in the development of records management policies for electronic media. 11.3.10. Work with the Resource Planning Office (RPO) and RAS to ensure that records disposition is properly documented in the Sentinel records management application (RMA). 11/1/2019 b7E