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Page 3 of 5 11.4. RAS, ImD must: 11.4.1. Collaborate with RPAS in the development of records management policies for electronic media. 11.4.2. Provide document conversion services (both imaging and optical character recognition) through the Document Conversion Laboratory (DocLab). 11.4.3. Conduct electronic recordkeeping certification (ERkC) reviews of all information systems used in the conduct of FBI activities.. 11.4.4. Work with RPO and RPAS to ensure records disposition is properly documented in the Sentinel RMA. 11.4.5. Ensure that proper records management requirements are incorporated into the design and. deployment of new information and knowledge management systems, which includes monitoring system compliance with records management requirements. 11.4.6. Coordinate and guide the incorporation of electronic recordkeeping (ERK) requirements into information technology (IT) system development throughout the enterprise. 11.5. The Record/Information Dissemination Section (RIDs), IMD must: 11.5.1. Plan, develop, direct, and manage responses to requests for FBI information in accordance with the requirements of FOIA, the Privacy Act of 1974, EO 13392, EO 13526, and other applicable Presidential, Attorney General (AG), and FBI policies, procedures, and other mandates, judicial decisions, and Congressional directives. 11.5.2. Coordinate with the Office of the General Counsel (OGC) regarding specific FOIA requests. 11.5.3. Respond to declassification requests from FBIHQ divisions, FOs, and Legat offices. 11.5.4. Manage the prepublication review program. 11.6. The National Name Check Program (NNcP) Section, IMD must research, analyze, and disseminate information from FBI files in response to name check requests received from federal agencies, including components within the legislative, judicial, and executive branches of the federal government, and in accordance with applicable laws and requirements, including EO 10450. 12. Exemptions: None 13. Supersession: PD 0457D, IMD Statement of Authorities and Responsibilities 14. References, Links, and Forms: 14.1. References 14.1.1. Recoros Management.Policy.Guide.(0769pG) 15. Key Words, Definitions, and Acronyms: 15.1. Definitions. 15.1.1. Adequate and proper documentation: a record of the conduct of government business that is complete and accurate to the extent required to document the organization, functions, policies, decisions, procedures, and essential transactions of the agency and that is designed to furnish the information necessary to protect the legal and financial rights of the government and of persons 15.1.2. Electronic recordkeeping certification: mandatory, comprehensive evaluation of the technical system satisfies electronic recordkeeping criteria. 11/1/2019 b7E