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UNCLASSIFIED 6.1.8. Recusing the Office of the Ombudsman in matters in which there may be a conflict of interest that could place neutrality at risk, and withdrawing from, or declining to, pursue matters deemed inappropriate for Ombudsman involvement. 6.1.9. Ensuring that all FBI employees who consult with the Office of the Ombudsman do so without reprisal.. 6.1.10, Providing feedback to the FBI Director and executive staff when trends or patterns in the type of submissions emerge or when policies or procedures of the FBI generate concerns or conflicts. 6.1.11. Maintaining records independently from the FBI's official recordkeeping systems and destroying all records upon the conclusion of a matter. The Ombudsman must not keep records for the FBI and must not create or maintain documents or records about individual matters. References b7E Definitions and Acronyms 8.1. Definitions 8.1.1. FBI employee: an employee within the meaning of 5 U.s.C. s 2105 who is. permanently assigned to the FBI. Personal services contractors and independent. contractors, even if working exclusively on FBI business, are excluded from this definition. 8.1,2. Ombudsman: an individual selected by an organization to serve as a designated neutral in assisting employees who raise workplace concerns.. 8.1.3. Visitor: FBI personnel seeking guidance regarding disputes or concerns.. 8.2. Acronyms CFR Code of Federal Regulations DO Director's Office. FBI Federal Bureau of Investigation. 1OA International Ombudsman Association. OEEOA Office of Equal Employment Opportunity. PD policy directive U.S.c. United States Code. 3 UNCLASSIFIED