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UNCLASSIFIED Community Outreach in Field Offices Policy Guide 3. Policies and Procedures 3.1. Requirements Each field office is required to have a Community Outreach Program (COP) that is specific to its domain priorities and that builds and maintains a network of community Ieaders and players who can work in concert with the FBI and the community to help fight terrorism and other criminal activity. Field offices must annually produce a written strategic outreach plan, coordinated with OPA's Community Relations Unit (CRU) that is consistent with its Field Office Strategic Plan (FOSP) Outreach efforts include meetings, awards, and educational programs for adults and youth. These are designed to foster dialog and to create a solid understanding of the FBI, its mission, constraints, and priorities. Where OPA's CRU at FBIHQ works to establish contacts with leaders of key communities at a national level, COS/COCs work to build relationships with individuals who have influence in key communities. That is, COS/COCs establish a channel of communication with certain individuals and interact Community outreach programs should be simultaneously broad based and strategic. A broad spectrum of communities should be engaged in the COP because their understanding and support of the FBI can help keep them and the United States safe Likewise, specific communities identified through FOsP should be engaged in the COP because their understanding and support can impact priority investigative programs. The COS/COC actively builds and maintains an effective field office network of community leaders through three critical adult programs: an FBI Citizens Academy (CA), with follow up to its independent Citizens Academy Alumni Associations (CAAAsee Section.3.7.) Community Relations Executive Seminar Training (CREST) .a Multi-Cultural Advisory Committee (MCAC) In addition, the COS/COC administers youth outreach programs such as Adopt-a- School/Junior Special Agent and Teen/Youth Academy, and also promotes child safety programs related to FBI missions. Finally, the COS/COC provides nominations for the Director's Community Leadership Award. These programs collectively serve to implement the strategic outreach plans of community outreach in field offices. The steps to establishing and maintaining these plans are enumerated below. 3.2. Making Public Disclosures in Furtherance of the Community Outreach Program The Privacy Act prohibits the FBI from disclosing personally identifiable information about an individual without his or her written consent unless certain conditions are met. Under a published "routine use" exception to the prohibition against disclosing personally identifiable information, the FBI may disclose information "to the news media or members of the general public in furtherance of a legitimate law enforcement or public safety function as determined by the FBI, e.g., to assist in locating fugitives; to provide. notifications of arrests; to provide alerts, or similar information on potential threats to 6 UNCLASSIFIED