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UNCLASSIFIED Community Outreach in Field Offices Policy Guide. 3.3.1.4. Processing the Candidates To invite selectees to the CA, COS/COCs must create the following package: a letter of invitation, an application form. aphotoxraphic.release tonn, and privacy consent fonms They must send all selectees the complete package six weeks in advance and direct that Once COS/COCs have received all applications, the photographic release form, and privacy act consent forms from the selected participants, they should prepare a briefing booklet for the ADIC/SAC that includes photos of all participants, biographies that highlight employment and volunteer information, and who nominated them. All personally identifiable information must be collected in accordance with applicable provisions of the Privacy Act.. For an example, please visit the Best Practices.L.ibraty section of the CRU Intranet page At this point in the process, COS/COCs must ask their security officer to conduct record checks for each selectee, as itemized below. The security officer must return the results to the COS/COC, who shall maintain the results in the office. If any issues arise, additional checks may be necessary to mitigate these issues. Fingerprinting of participants is not required. 3.3.1.5. Required Record Checks: The required record checks for Citizens Academy (CA) candidates are as follows: National Agency Check/FBI central record keeping system text search: Searches the candidate's name against documents in the central recordkeeping system to recordkeeping system text search on relatives and cohabitants of the candidates National Crime Information Center (NCIC): Performs a name check against. HII/IAFIS (Interstate Identification Index/Integrated Automated Fingerprint Identification System) and NCIC criminal history and wanted person data to assist in identifying whether the candidate has a criminal record.. DMV (Department of Motor Vehicles) check. 3.3.1.6. Administrative Deadlines for Citizens Academy Sessions Three weeks before a CA session, COS/COCs are required to submit an EC with case ID b7E announcing the session is starting. The EC should also include an. agenda and class roster. Three weeks prior to graduation, COS/COCs must submit a closing EC to the same case ID requesting certificates of completion and a letter from the Director. They must include a final class roster (including titles and names as they are to appear on letters and certificates), a list of graduates who have joined the local alumni chapter, and the date of graduation. 3.3.1.7. Curriculum Classes are taught by FBI staff and others deemed appropriate by the ADIC/SAC. Students will hear from FBI subject matter experts and can participate in firearms 8 UNCLASSIFIED