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UNCLASSIFIED Community Outreach in Field Offices Policy Guide ADIC/SACs are also welcome to attend, but their travel/hotel/food expenses must be borne by their division. The DCLA recipient is personally responsible for making his/her travel arrangements. but not until directed to do so by a contact at FBIHQ. When directed by FBIHQ, he or she will contact Carlson Sato Travel to make flight arrangements. Please note that recipients must make their reservations through Carlson Sato Travel and must stay at the hotel designated by FBIHQ/OPA. Recipients will not be reimbursed if they decide to use 3.7. Citizens Academy Alumni Associations: Interaction and Maintenance The FBI National Citizens Academy Alumni Association (FBINCAAA) and the individual field office FBI Citizens Academy Alumni Association Chapters (FBICAAA) were created as private nonprofit corporations, associated with, but not part of, the FBI. 3.7.1. FBI National Citizens Academy Alumni Association Chapters Local FBICAAA chapters and their boards generally permit graduates of an FBI Citizens Academy to join a FBICAAA chapter with the goal of promoting a safer community through community service projects and by helping educate their community about law enforcement. In general, the chapters fund their own projects and initiatives. The FBI is prohibited from soliciting gifts or donations from the FBICAAA or its members. However, the FBICAAA and its members are not prohibited from taking action on their own initiative for the benefit of the community or current Citizens Academy classes, such as providing refreshments to Citizens Academy students before or after class sessions Field office COS/COCs must review all alumni chapter initiatives to ensure initiatives do not conflict with FBI interests and to help coordinate them, as appropriate. They may cooperate with their chapter to the extent that they do with other similarly situated community organizations, but they cannot give them improper preferential treatment, participate in their management, or direct their operations. Field offices are prohibited from providing legal support to chapters, such as drafting their incorporation documents; however, it would be acceptable for the CDC to review such documents for possible FBI concerns. 3.7.2. FBI National Citizen's Academy Alumni Association: Ownership and Oversight T'he FBINCAAA oversees the network of Citizens Academy Alumni chapters and was created to promote coordination and communication among the various chapters Its National Board, elected by members in good standing, is made up of Iocal FBI Citizens Academy Alumni Association members. The board provides insight on education, training, and networking, as well as guidance on how to best serve the FBI as citizen ambassadors. While the local FBI field office is responsible for managing the FBI Citizens Academy program, the National Board is responsible for completing all of the necessary legal, administrative, and founding documents and programs of the FBINCAAA. The National Board also ensures that each chapter is in compliance with the 501 (C) 3) requirements 16 UNCLASSIFIED